Homes
A live register of every registered home you run.
- Occupancy, Ofsted rating and home profile in one place
- Switch between an all-homes view and a single home's workspace
- Role-based visibility, so staff only see the homes they work in
UK children's residential care software
Intelligent children's residential care software.
The operating system for outstanding children's homes — homes, young people, staff and safeguarding, all in one platform.
CareOptix
Brightpath Care Group
Active home
All Homes
Overview
- Dashboard
Care
- Young People
- Homes
Records
- Forms & Records
Workforce
- Recognition
- Rota & Leave
Admin
- Settings
- Licence
SWSarah WhitfieldRegistered Manager
Collapse
All Homes
Search people, staff…⌘K
New Form
Saturday 8 August
Good morning, Sarah
Everything across the service · 9 of 11 beds filled
Homes
3Search homes...
- 3 of 4 bedsGood
Oakfield House
14 Oakfield Road, Didsbury
- 3 of 3 bedsOutstanding
Willow Grove
8 Willow Grove, Chapel Allerton
- 3 of 4 bedsGood
Birchwood Lodge
22 Birchwood Lane, Nether Edge
Your week
Registered Manager · Full time
Next shifts
Rota- TodayLong day08:00–20:00
- Sun 9 AugLong day08:00–20:00
- Wed 12 AugNight20:00–08:00
On shift today
3Aisha Bello
Support Worker · Oakfield House
Tom Fletcher
Senior Support Worker · Willow Grove
Grace Nwosu
Support Worker · Birchwood Lodge
Company One
Group Name
Care Partners
Provider Ltd
Trust Group
Homes Co
Built so a Registered Manager can see what needs attention today. Not dig through five different systems to find it.
The CareOptix team
Platform
One record, eight modules. Log something once and it is already on the dashboard, the rota and the report. No copying between systems, no version that is slightly out of date.
Run every home from one screen. Homes, rotas and the calendar share a record, so a shift change shows up everywhere it matters without being typed twice.
Rotas
Build staff rotas without a spreadsheet.
- Drag-and-drop shift editing with bulk shift patterns
- Permission-gated editing for managers and team leaders
- Bank staff and cover tracked alongside permanent rotas
Calendar
Reviews, contact sessions and shifts, together.
- One calendar across every home, filterable by home or type
- Upcoming reviews and statutory deadlines surfaced automatically
- Event details link straight through to the young person's record
One record per young person. Care plans, daily logs and safeguarding forms on a single timeline — the shape an inspector expects, kept that way by default.
Young People
A single record for each young person in placement.
- Care plan goals, daily logs and key-work notes in one timeline
- Placement, education and health information kept together
- Risk flags surfaced on the dashboard the moment they're logged
Forms & Records
Digital forms built for safeguarding and audit.
- Drag-and-drop form builder for incident, safeguarding and daily forms
- Draft and submitted records tracked separately, so nothing goes missing
- A searchable record library for every form ever submitted
Compliance without the spreadsheet. DBS, training and supervision dates tracked against each member of staff, with the alert raised before the deadline, not after.
Staff
Keep your workforce compliant without a spreadsheet.
- Qualifications, DBS checks and training expiry tracked per person
- Role-based access from Support Worker up to Super Admin
- Staff profiles linked directly to rota and home assignments
Ready for the question before it is asked. Vehicle checks and regulator-grade reports built from what staff already entered — nothing re-keyed on the day.
Vehicles
Fleet compliance without the paper log book.
- MOT, service and insurance renewal dates tracked automatically
- Daily vehicle checks logged by whoever's driving
- Incident and repair history kept against each vehicle
Reports
Everything a regulator or manager asks for, ready to export.
- Incident, compliance and activity roll-ups across homes
- Filter by home, date range or category in seconds
- Built from the same records staff already enter — nothing re-keyed
Why switch
Stop running your home on six different systems. Staff files, care plans, rotas, renewals and incident forms — scattered today, all in one place with CareOptix.
Today, without a system
With CareOptix
Today, without a system
Staff files, care plans and vehicle logs living in different systems
With CareOptix
Every record — staff, care plans, vehicles — in one shared platform
Today, without a system
No live view across homes — problems surface days later
With CareOptix
One dashboard shows every home's open issues, right now
Today, without a system
Incident reports scattered across paper forms and email threads
With CareOptix
Digital incident and safeguarding forms, submitted and searchable in seconds
Today, without a system
Rotas rebuilt from scratch in a different spreadsheet every week
With CareOptix
Rotas built once, with bulk patterns and role-based editing
Today, without a system
DBS and training renewals tracked in spreadsheets — until one gets missed
With CareOptix
Renewal dates tracked automatically, with alerts before they lapse
How it works
From kick-off to live, in four steps. We handle the rollout so your team can focus on the homes, not the setup.
- 01
Kick-off
We walk through the rollout plan together, so your team knows exactly what to expect and when.
- 02
Discovery
We look at your homes, your current records and your processes, so the platform is set up to match how you actually work.
- 03
Configure
We set up your homes, staff, roles and permissions, so the platform is ready to use from day one.
- 04
Train & deploy
We train your team, run final readiness checks, and support you through your first weeks live.
Built the right way
Built around the rules you actually answer to. Designed around the regulations that govern children's homes, and the records inspectors actually ask for.
- Built for UK care regulation
- Designed around the regulations that govern English and Welsh children's homes.
- Ofsted-aligned recordkeeping
- Incident and safeguarding records structured around the evidence inspectors ask for.
- GDPR-conscious by design
- Role-based access keeps sensitive records need-to-know, not open to the whole team.
- Role-based access, built in
- From Support Worker to Super Admin — permissions that match how homes are actually run.
Pricing
One licence. Room to grow. One licence per company, billed annually. No per-user pricing, ever — priced around the size of your operation, not your headcount.
CareOptix Licence
£4,995
/ year
Includes up to 10 homes. £495 per additional home / year after that.
Everything included
- Unlimited users, at every home
- All 8 platform modules included
- Product updates included
- Secure cloud storage included
- Rotas, Calendar & Forms & Records
- Email support
No catch. No per-user pricing, no cut-down starter tier. Larger operation or need something custom? Get in touch.
Questions
Before you ask, the honest answers. Pricing, data retention and what happens if you leave — the questions people actually ask before signing up.
How long do you keep our records?
For as long as your organisation needs — CareOptix never automatically deletes records, and retention isn't tied to whether your subscription is active. As the data controller, your organisation is responsible for setting retention periods in line with current statutory guidance. For looked-after children's case records, that's generally 75 years from the child's date of birth (or 15 years from their death, if earlier) under the Children Act 1989 guidance — always check the latest Department for Education guidance for your specific obligations.
Who owns the data we put into CareOptix?
You do, outright — care plans, incident logs, staff records, everything. We process it strictly on your instructions to run the platform, never use it for our own purposes, and never sell it. Full detail is in our Privacy Policy.
Is CareOptix GDPR compliant?
CareOptix is built around UK GDPR principles — encryption in transit, role-based access control, and appropriate safeguards for where data is hosted. For records involving young people and staff, your organisation is the data controller and remains responsible for its own compliance; we act as processor under a data processing agreement. See our Privacy Policy for the full picture.
What happens to our data if we cancel?
You can export your records at any time while your account is active — care plans, incident logs, staff and vehicle records, all in a standard format. We'd encourage doing that before your subscription ends. See our Terms of Service and Privacy Policy for the detail.
Can we cancel anytime?
Yes — cancel automatic renewal at any time before your renewal date and you won't be charged again. Because a Subscription Term gives full access from day one, fees already paid aren't refunded for cancelling partway through — see our Refund Policy for the full terms.
Is support included?
Yes, with an active license. Email support is included at no extra cost for as long as your subscription is active.
Resources
See all resourcesStart putting our industry experience to work.
Software & Buying Guides5 min read
How much does children's home management software cost?
Most providers in this space don't publish pricing and route you to a sales call before you see a number. Here's what we think that costs buyers, and why we do it differently.
8 April 2026
Operations6 min read
Staff induction and probation: building a record that actually protects the home
A new starter's first few months generate more paperwork than almost any other point in their employment. Done properly, it's also some of the most useful evidence a home has.
24 August 2026
Operations6 min read
Fire safety and emergency planning records: what a home actually needs to keep
Regulation 25 asks for more than a fire extinguisher and a laminated escape plan on the wall. Here's what the paperwork behind it should actually show.
19 August 2026
See it running on your own homes.
A live demo on your data, not a slide deck — most teams are live within a week.
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